Campus Secretary

Olton ISD | Olton, TX

Posted Date 7/29/2022


Job Posting

Division/Department:  Campus Secretary / Administrative Assistant

Location: Olton Junior High

Job title:  TBD


Reports to: Principal



Type of position: Full-time

205 Days / Year                                                                  


General Description:

  • Work under minimum supervision to assist in the efficient operation of the Campus. Handle confidential information and engage in frequent contact with parents, students, district employees, outside agencies, and the general public. 






High school diploma or GED


Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills



2 years secretarial experience preferred




Major Responsibilities and Duties:

Records, Reports, and Correspondence

  1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
  2. Prepare instructional materials and as requested.
  3. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
  4. Maintain school calendar of events.
  5. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

  1. Receive incoming calls, take reliable messages, and route to appropriate staff.
  2. Assist students, teachers, and parents as needed.

Accounting and Inventory

  1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
  2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
  3. Maintain inventory of fixed assets, equipment, and supplies.


  1. Assist with planning, preparation, and setup of faculty meetings and campus activities.
  2. Sort, distribute, or deliver mail and other documents.
  3. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
  4. Maintain confidentiality.
  5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:


Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress




Other Benefits:

The district and state pay $375 toward health insurance each month ($4500 anually)



Contact Person: 

Colby Huseman ( ), (806)285-2641

Application can be printed from District website at


Date posted: July 29, 2022

Olton ISD

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