Human Resources/Payroll Director

Position Title: HR/Payroll Director
Reports To: Superintendent
Location: Floydada Collegiate ISD Administration Office
FLSA Status: Non-Exempt 

Position Summary:

The HR Director will oversee human resources functions at the district level. This position directs HR policies, procedures, and programs that promote a positive work environment. The HR Director will work closely with school administrators, department heads, and staff to support the mission and goals of the district.

Key Responsibilities:

1. Staff Recruitment
• Supports recruitment strategies to attract qualified candidates for teaching, administrative, and support positions.
• Helps coordinate hiring processes, including job postings, background checks, and employment offers.
2. Employee Relations
• Serve as a liaison between administration and staff, addressing concerns and employment questions in a timely and equitable manner.
• Helps facilitate conflict resolution and promote a positive workplace culture.
• Helps ensure compliance with federal, state, and local labor laws and education policies.
3. Benefits and Compensation
• Oversee the administration of employee benefits, including health insurance, retirement plans, and leave programs.
• Work with the finance department to ensure fair and competitive compensation practices.
• Manage salary schedules, pay adjustments, and stipends.
4. Professional Development
• Coordinate professional development and required training programs for faculty and staff.
• Support onboarding for new employees.
5. HR Compliance and Policy Development
• Help develop, update, and implement HR policies and procedures in accordance with legal and regulatory requirements.
• Help ensure compliance with Title IX, ADA, FMLA, and other relevant legislation.
• Maintain accurate employee records and handle all HR documentation and reporting, including payroll and timekeeping systems.
• Process Worker’s Compensation and Unemployment Claims
6. Strategic Planning
• Collaborate with school leaders to identify staffing needs and develop long-term HR strategies that align with school or district goals.
• Use data-driven approaches to make recommendations on workforce planning, talent management, and succession planning.
7. Payroll Processing
• Prepare and process payroll for all employees, including teachers, administrative staff, and support staff, on a scheduled basis.
• Verify and enter employee time sheets, attendance, and leave records.
• Ensure proper deductions (e.g., taxes, retirement, health benefits) are applied to each payroll cycle.
• Issue and distribute paychecks or direct deposits.
• Reporting to the Texas Retirement System. 
8. Payroll Records Management
• Maintain accurate and up-to-date payroll records, including employee wage information, tax forms, and other payroll-related documentation.
• Update employee payroll records as necessary (e.g., changes in salary, tax withholding, benefits enrollment).
• Keep records of all paid time off (PTO/Comp Time), sick leave, and other employee absences.
9. Compliance and Reporting
• Ensure payroll processing is compliant with federal, state, and local laws, including wage and hour laws.
• Prepare and file required payroll tax documents and reports, such as W-2 forms and quarterly payroll tax filings.
• Assist with annual audits and ensure payroll records are readily available for review by auditors.
10. Employee Support
• Respond to employee inquiries regarding pay, benefits deductions, timekeeping, and tax withholding.
• Assist employees with completing payroll forms such as direct deposit authorizations and tax withholding forms (W-4).
• Investigate and resolve payroll discrepancies and errors promptly.
11. Collaboration with Finance Department
• Coordinate with the finance department to ensure proper allocation of payroll expenses and account reconciliations.
• Assist with the preparation of payroll reports and analyses as requested by the Superintendent or Business Manager.
12. System Maintenance
• Utilize payroll software or systems to input data and manage payroll functions.
• Maintain up-to-date knowledge of payroll systems and procedures, as well as any changes in tax or wage laws that may affect payroll processing.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• HR management experience, preferably in an educational setting
• Knowledge of employment laws, HR best practices, and educational regulations.
• Excellent interpersonal, communication, and leadership skills.
• Proven experience in conflict resolution, employee relations, and talent management.
• Strong organizational skills and attention to detail.

Working Conditions:

• Typical office environment, with occasional school or district site visits.
• Ability to work under pressure and manage multiple projects with competing deadlines.

Salary and Benefits:

Competitive salary commensurate with experience, along with a comprehensive benefits package including health insurance, retirement plans, and professional development opportunities.