Job Title: Payroll Supervisor Exemption Status/Test: Non-Exempt*
Reports to: Chief Financial Officer Date Revised: 7/24/2025
Dept./School: Business Services
Primary Purpose:
Direct and manage daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of local, state, and federal requirements relating to payroll issues and reports
Knowledge of payroll accounting and auditing principles
Effective communication and interpersonal skills
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to supervise personnel
Experience:
3 years payroll experience at a high level of responsibility
3 years Public Education payroll experience (Preferred)
Major Responsibilities and Duties:
Payroll
Direct and control payroll preparation and production, including regular, special, and supplemental payrolls.
Ensure adherence to District standards and procedures, and take steps to correct problems, delays, and inaccuracies.
Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.
Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
Payment of all liabilities generated through payroll, including but not limited to Internal Revenue Service, Teacher Retirement System (TRS), insurance, credit union etc.
Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
Responsible for all aspects of Payroll with Qmlativ (Skyward) business software.
Prepare and process all regular Payroll reports to all State and Federal agencies.
Process and resolve direct deposit and other banking interactions.
Personnel Management
Select, train, evaluate, and supervise payroll staff and make recommendations related to assignment, retention, discipline and dismissal.
Administration
Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues.
Compile, maintain, and file all reports, records, and other documents required including auditable records.
Supervisory Responsibilities:
Supervise, evaluate, and recommend the hiring and firing of payroll clerks.*
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
* To meet the executive exemption test, the primary duty must be management and the employee must supervise at least two full-time employees.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.